Office Manager

Office Manager

Food and Water Watch Website
  • Food and Water Watch
  • Washington, D.C.
  • Full Time
  • $55,500 - $70,000/ annually USD / Year

The Office Administrator will work closely with the COO to support the administrative activities of the organization. Responsibilities will include various administrative functions and projects related to the operations of Food & Water Watch and Food & Water Action. Strong Office Administrators excel at organization, management of multiple peoples’ time and expectations, and have a self-starter attitude, getting things done before others recognize the need. This is a hybrid position, requiring the employee to go into the DC office at least once a week or more often as necessitated by projects/events.

Salary: $55,500.00 – $70,000.00 / Annually

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Handle sensitive information in a confidential manner.
  • Direct all general incoming emails and phone calls to the appropriate department or staff member.
  • Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.
  • Monitor inventory of office supplies and the purchasing of new materials with attention to compliance with purchasing policy
  • Oversee DC facilities services and maintenance requests (i.e., Stout & Teague and Kastle)
  • Assist other Operations Teams with special projects and select tasks, as needed.
  • Assist ED and Managing Directors with scheduling requests, special projects, and tasks.
  • Partner with HR to update and maintain office policies as necessary.
  • Manage and organize staff travel and organizational travel tool
  • Assist with all organizational offices’ logistics (i.e., office moves, tax exemptions, etc.)
  • Manage onboarding and offboarding tasks in relation to the Admin Dept.
  • Assist with new and renewal contract processing
  • Maintain contract management and office inventory databases
  • Reconcile and submit organizational credit card expenses
  • Prepare reports, memos, letters, and other documents, using word processing, spreadsheet, or presentation software
  • Review and approve select operations expenses via Bill.
  • Carry out other projects, as assigned
  • SUPPORTING OUR CULTURE OF PHILANTHROPY: All staff must assist in fundraising and development for the organization. All staff must demonstrate an understanding that our members and supporters make our work (and our salaries) possible and should provide the highest level of customer and member services to people outside the organization. While your job position does not require you to raise any particular amount, you are expected to always be an “ambassador” for FWW/FWA and our work. All staff are expected to help with and participate/attend events and other activities as appropriate that are organized for our supporters and donors. All staff are expected to be cognizant of fundraising opportunities and to share contacts and information that will help build and sustain FWW/FWA.

QUALIFICATIONS: To perform this job successfully, the person in this position has a high degree of contact with other staff; a moderate degree of contact with volunteers and a low degree of contact with donors.

The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/Experience: Bachelor’s degree (BA, BS) or six to eight years of work experience in a related field, or an equivalent combination of education and experience.

Computer Skills: An individual should be able to work in a computerized environment and have adequate knowledge of word processing, email, internet, and spreadsheet software; in particular have coursework or certification in Microsoft Word, Excel, and PowerPoint and proficiency with all other Microsoft Office products.

COMPETENCIES:  To perform the job successfully, an individual should demonstrate the following competencies:

Interpersonal Skills: Maintains confidentiality; remains open to others’ ideas; exhibits willingness to try new ways of doing things.
Oral Communication: Speaks clearly and persuasively in positive or negative situations; listens and gets clarification.
Written Communication:  Writes clearly and informatively; edits work for spelling and has excellent grammar and proofreading skills; presents numerical data effectively and is able to read and interpret written information.
Planning/organizing: Prioritizes and plans work activities; uses time efficiently and develops realistic action plans; meets deadlines and adheres to specific timelines; tracks multiple processes to meet goals for timeliness.
Quality control: Demonstrates accuracy and thoroughness and looks for ways to improve and promote quality of own work; promotes and upholds office policies and procedures.
Adaptability: Adapts to changes in the work environment; handles several projects concurrently; is able to deal with frequent change, delays or unexpected events.
Problem-solving: Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully.
Judgment: Displays willingness to make timely decisions; exhibits high-level, sound and accurate judgment.
Safety and security: Actively promotes and personally observes safety and security procedures; uses equipment and materials properly.
Teamwork: Contributes to building a positive team spirit; puts success of team above own interests; supports everyone’s efforts to succeed; provides excellent internal and external customer service.
Diversity: Shows respect and sensitivity for cultural differences; promotes a harassment-free environment.
Ethics: Treats people with respect and dignity; works with integrity and ethically upholds FWW/FWA’s mission and values.

PHYSICAL DEMANDS:  The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee will regularly be required to talk and hear.  The employee is frequently required to sit and use his/her hands.  The employee may be required to lift and/or move up to 30 pounds.

WORK ENVIRONMENT:  The work environment described below is representative of what an employee may encounter while performing the duties of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The work environment is that which is typical of an office setting.

Food & Water Watch provides an excellent benefits package for full-time employees. This includes 100% employer-paid health, dental and vision plans for staff; 403b retirement plans with employer contribution after 1 year; 12 weeks paid parental leave; 3 weeks vacation for new employees; 12 sick days and 5 personal days; paid federal holidays and winter break (December 24 – January 1).

Click here to apply. Please include as one combined document your resume, cover letter, and writing sample to be considered. Position open until filled. Incomplete applications will not be considered.

We will review your application and if we feel that your knowledge, skills, and abilities are potentially a good match for our organization, we will be in contact with you. Food and Water Watch is an equal opportunity employer who encourages applications from women, people of color, LGBTQ individuals, individuals with disabilities, and other members of underrepresented groups.

Food & Water Watch (FWW) is committed to the health and safety of its staff members. Moreover, FWW, as an organization, promotes science-based policy. Science clearly shows that unvaccinated populations drive the spread of the coronavirus and the emergence of new variants, and that unvaccinated people are more likely to contract COVID and experience severe symptoms. Effective immediately, prospective new staff members are required to provide proof of vaccination or request a waiver as a condition of their offer of employment.

To apply for this job please visit recruitingbypaycor.com.

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